How Process Workflows Strengthen Brands

The most effective enterprise strategic plan flows from purpose, vision, and values. These guideposts provide context for long-term priorities; objectives and key results to be achieved through well-defined projects; and key performance indicators to measure how it is all going. And as the circulatory system for projects and teams, processes — their efficacy and unexploited potential — are critical to the success of the plan.

Effective workflows within each process are the secret of performance. The workflows show how information and tasks move between people, tools, and systems. Even the most invisible workflows have implications internally, for culture and profitability, and externally, for enterprise-market fit and competitive advantage.

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Like any business process, marketing communications requires reviewing, refining, and optimizing workflows to yield the kind of impact that heightens an enterprise’s market reach and competitive position — whether revenue or impact. The resulting brand sets the pace, however, for delivering the enterprise purpose, vision, and values in vivid patterns that delight and move stakeholders.

Enhancing marketing communications processes and ensuring precise workflows is a cycle: evaluation, refinement, and measurement mirror the principles of process improvement in other business areas. Process workflows should address six areas.

1. Landscape understanding and digestion, up to the minute
2. Graphic identity distinction and consistency
3. Narrative tone and consistency, including a brand lexicon
4. Product or service campaign targets and design
5. Performance as reflected in engagement, recognition, and loyalty
6. Perception among stakeholders and influencers — including employees

In 2025, there are strong examples of market leaders who have refined their brand’s processes and workflows. In all of these cases, it is a safe bet to say the companies are deploying people and technology to evaluate and refine processes 24/7.

• PepsiCo streamlined its visual identity and packaging across global markets to create a more unified and modern look.
• Microsoft enhanced its brand consistency by introducing a refreshed logo system and cohesive app iconography aligned with its AI-first strategy.
• LEGO Group strengthened its brand narrative through immersive storytelling campaigns and collaborations highlighting creativity and sustainability.
• General Motors (GM) advanced its EV branding with a simplified logo usage, clearer sub-brand hierarchy, and sustainability messaging.
• Airbnb optimized its digital branding, emphasizing trust and community, primarily through cohesive app/website visuals and user experience updates.

These efforts focus on consistency, digital-first design, and narrative to engage customers and extend the companies’ reach into target markets. As in all strong marketing communications, there is a residual benefit of recognition beyond target customers, which always lifts brand and thus company value.

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There are nine steps to ensuring healthy workflows that make for productive processes.

1. Mapping: documenting current workflows to identify bottlenecks and redundancies
2. Assessing skills: defining what is needed on teams and determining the strengths and weaknesses to bolster and address.
3. Measuring and analyzing: collecting data on time, cost, and quality — focusing on inefficiencies, performance gaps, internal and external demand, and risks
4. Identifying cause and effect: pinpointing why things work and why they don’t
5. Optimizing through re-design: creating better workflows and systems, including across functions to prevent redundancy and nurture teamwork that saves resources.
6. Aligning with strategy: checkpointing the new workflows to ensure relevance to the priorities and objectives, not just the projects, and to achieve cross-functional execution
7. Assigning resources: undertaking new workflows only if skills, time, and funds are available for appropriate execution
8. Managing change: presenting the new workflows to teams in ways that are appealing and rewarding — through all layers of management and leadership — consistently, in one voice
9. Iterating while monitoring: capturing outcomes and correcting workflows in real time

Effective data management keeps this circulatory system in a constant state of productivity. Of course Artificial Intelligence is changing this game. Initially, it is around capturing and deploying data; eventually, AI will do work that’s never been possible — identifying previously undetectable corners of performance in short bursts of time that wind up saving human time. The shrewd, managed use of AI today can improve processes by automating repetitive tasks, analyzing data faster than people, and daylighting inefficiencies — freeing people to focus on the critical thinking essential to strategy. AI already can predict bottlenecks, optimize resource allocation, and provide real-time insights to guide decision-making.

There is a lot of  unknown possibility in the realm of process improvement. Marketing communications is a fertile testing ground for enterprises that seek to unearth patterns, reveal adjustments, and fortify ongoing improvement. The lessons could be applied across organizations. Today, however, it works to start with basics and use technology to turn processes and their workflows into real engines of a first wave of transformation.

Contributed to Branding Strategy Insider by Mary Trigiani, Advising at the intersection of strategy, narrative, and transformation.

At The Blake Project, we help clients worldwide, in all stages of development, define and articulate what makes them competitive and valuable at pivotal moments of change. Please email us to learn how we can help you compete differently.

Branding Strategy Insider is a service of The Blake Project: A strategic brand consultancy specializing in Brand Research, Brand Strategy, Brand Growth, and Brand Education

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